Knox Community Gardens Inc. By-Laws

BY-LAWS OF THE KNOX COMMUNITY GARDENS SOCIETY INC. (from 2018 AGM)

  1. When accepting membership applications, the committee will where possible give priority to residents and ratepayers of the City of Knox.
    Download Rules and By-laws
  2. Membership Classes.
    The committee at its discretion may accept applications for membership for the following categories of person or persons who qualify to be a member of the Society:
    a)  Individual Member is any person approved by the committee who has paid the membership fee and been allocated an allotment.
    b)  Family Member is any family ,approved by the committee which has paid the membership fee and been allocated an allotment.
    c)  Group Member is any group, approved by the committee, which has paid the membership fee and been allocated an allotment.
    d)  Associate member is  ,family or group approved by the committee who has paid the membership fee but has not been allocated a plot.
  1. Members entitled to vote at a meeting.
    1. a)  Each member accepted under categories a), b) and c) is entitled to one vote at any meeting of the society.
      b)  Votes will only be accepted from Members who are financial at the date of the meeting.
      c)  Associate members are not entitled to vote.
  2. Allocation of Allotments.
    1. a)  The committee, at its discretion, may allocate allotments to any member who wishes to cultivate same after payment of joining and membership fees as levied from time to time.
      Plots allocated by the committee shall where possible be by order of application.
      b)  Memberscultivatingallotmentsaredeemedtobemanagingthatportionoflandonbehalfofthe society in the furtherance of its objects.
      c)  Each plot will be allocated as a whole plot. Private arrangements regarding actual working of a plot will in no way alter allocation rules outlined in section 4 a) above.
  3. Each plot holder must spend a total of at least four hours a year on general maintenance and works to the gardens or voluntary work at club events and fundraisers. A fee may be applied to members who do not make this important contribution to our gardens. 
    Amended by resolution at the Annual General Meeting held on Saturday 21st September 2018
  4. A member, after being notified by the committee that they have not maintained their plot to an acceptable standard, will be given 10 business days to remedy same. The member will be personally contacted after 10 days and a second request will be sent. If the issues outlined in the letters are not actioned or no reasonable excuse or negotiation is given within 30 days from the date of the first letter, the plot will be forfeited.
    Amended by resolution at the Annual General Meeting held on Saturday 21st September 2018
  5. The Committee may make from time to time such rules as will ensure for members the enjoyment of, and general upkeep of, all property, equipment and land managed by the Society and these rules shall be displayed at the site.
  6. Non-compliance with the provisions of the Constitution, the By-Laws and any General Rules laid down in terms of rule 7 (above) can lead to disciplinary action including (but not limited to) forfeiture of any allocated plot(s) and suspension or cancellation of membership.
  7. The Annual General Meeting shall be held each year in the month of July.
  8. Nominations for the annual election of office bearers shall be in writing, in the hands of the Secretary, at least seven days before the Annual General Meeting and shall not be valid unless approved by the respective nominees before the meeting commences.
  9. All monies shall be paid to the Treasurer of the Society and shall be payable within one month of falling due. Members resolved to cancel all previous By-Laws and formally adopt the above By-Laws numbered 1-11 by Special Resolution at a General Meeting held on Saturday fifteenth of February2014
  10. These By-laws, subject to the provisions of the constitution, may be added to, revoked, altered or amended at the Annual General Meeting of the club by special resolution if not less than three quarters of the members voting (whether in person or by proxy) vote in favour of the resolution.
  11. That the Committee of management include a minimum of 3 and a maximum of 10 ordinary Committee Members.
    Resolved at the Annual General Meeting held on Saturday 12th July 2014